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📖 In This Guide

📝 Transaction Basics

Learn how to add, edit, delete, and review transactions. Understand how expenses, income, and transfers work in FinyxFin.

đŸŽŦ Watch the Video Tutorial

See transaction basics in action with our step-by-step walkthrough.

â–ļī¸ Watch: Transactions – Basics
💸

Expenses

Track money going out of your accounts

💰

Income

Record money coming into your accounts

🔄

Transfers

Move money between your own accounts

📊

Net Flow

See your overall financial movement

Opening the Transactions Screen

Open the Transactions section from the sidebar. This is your main financial activity hub where all transactions are displayed.

At the top of the screen, you'll see filters to view transactions by date, year, or specific time ranges. The summary shows your net flow, total income, total expenses, and transfers.

Adding an Expense

1

Click Add

Open the Add Transaction screen from the Transactions view

2

Select Expense

Choose Expense from the three options (Expense, Income, Transfer)

3

Choose Account

Select the account the money is deducted from

4

Enter Amount & Category

Enter the amount and optionally select a category (defaults to "Other")

5

Save

Attach a receipt if needed, then tap Add to save

💡 Custom Categories

If you don't see the category you need, you can create custom categories directly from the category selection screen.

Adding Income

Adding income follows the same process as expenses:

  1. Click Add → select Income
  2. Choose the account where money is deposited
  3. Select a category (e.g., Salary, Side Project)
  4. Tap Add to save

The net flow at the top automatically updates to reflect the difference between income and expenses.

Creating Transfers

Transfers move money between two of your own accounts — for example, from checking to savings.

1

Select Transfer

Choose Transfer from the Add Transaction screen

2

Choose Accounts

Select the source account (money from) and destination account (money to)

3

Complete Transfer

Enter the amount and tap Transfer

🔗 Automatic Linking

Transfers automatically create two linked records: one expense entry from the source account, and one income entry in the destination account.

Multi-Select & Bulk Actions

Select multiple transactions at once to perform bulk actions:

  • Change categories for multiple transactions
  • Update notes across selected items
  • Link to loans or goals in a single step
  • Delete multiple transactions

This is especially useful after importing bank transactions when you want to link them to loans or goals together.

Viewing Transaction Details

Click on any transaction to see its full details: amount, account flow, category, date, and all related information. For transfers, you'll see both the source and destination accounts clearly indicated.

ℹī¸ Two Places to View

Transactions can be viewed from the main Transactions screen (all transactions) or inside individual account views (account-specific transactions only).

🔄 Recurring & Future Transactions

Automate repeated expenses and plan upcoming transactions to keep your finances on track.

đŸŽŦ Watch the Video Tutorial

Learn how to set up recurring transactions and schedule future entries.

â–ļī¸ Watch: Recurring & Future Transactions
🔁

Recurring

Automatically repeat transactions on a schedule

📅

Future-Dated

Schedule transactions for upcoming dates

📋

Schedule View

See all upcoming and recurring items

⚡

Auto-Post

Cleared transactions post automatically

Creating a Recurring Transaction

1

Open Recurring Transactions

From the sidebar, open the Recurring Transactions section

2

Click Add

Create a new transaction (Expense, Income, or Transfer)

3

Enter Details

Choose account, enter amount, and select or create a category

4

Enable Recurring

Toggle on "Recurring Transaction" to set up the schedule

5

Set Frequency

Choose daily, weekly, bi-weekly, monthly, yearly, or custom

6

Optional End Date

Set when the recurrence should stop (or leave open-ended)

⚠ī¸ Important Rule

Recurring transactions are always set to Cleared status. They cannot be marked as pending — this ensures they post automatically when the scheduled date arrives.

The Schedule Screen

The Schedule screen (accessible from the sidebar) has three sections:

Section What It Shows
Upcoming Future-dated transactions waiting to be posted
Recurring All active recurring transaction schedules
Bills & Loans Consolidated view of upcoming bills and loan payments with status and due dates

Editing Recurring Schedules

You can edit or delete an individual occurrence directly from the Transactions screen. However, to change the recurring schedule itself (frequency, end date), you must:

  1. Open Schedule from the sidebar
  2. Go to the Recurring section
  3. Edit the recurrence pattern, view next run date, or disable the schedule

📋 Recurring Edit Rules

When editing a recurring bill or transaction, FinyxFin follows specific rules to ensure your data stays accurate:

1

Edit Single Occurrence

Changes apply only to the selected instance:

  • If you change fields other than the recurring cycle (amount, category, notes, etc.), only that single instance is updated. The recurring schedule and other instances remain unchanged.
  • If you change the recurring cycle, this instance becomes a template for a new series. The original series continues separately.
2

Change This and All Future

Changes apply to current and all future instances:

  • If you change fields other than the recurring cycle, those fields update for this and all future instances. Past instances remain unchanged.
  • If you change the recurring cycle (e.g., daily → monthly), the system adjusts all current and future instances accordingly — deleting extra instances or creating new ones as needed.
3

Past Due Date Handling

If the due date starts from the past, FinyxFin automatically generates all missing instances up to the current date, ensuring your history is complete.

📌 Example: Changing Daily to Monthly

If you have a daily recurring transaction and change it to monthly using "Change This and All Future", FinyxFin will remove the extra daily instances and create a single monthly instance going forward.

Edit Type Non-Cycle Changes Cycle Changes
Single Occurrence Updates only this instance Creates new series from this instance
This & Future Updates this + all future instances Adjusts all future instances to new cycle
💡 Auto-Generation

When a recurring item has a past start date, instances are automatically generated up to the current date. This ensures you never miss tracking historical occurrences.

Creating Future Transactions

Future transactions are one-time transactions scheduled for a later date:

  1. From Schedule screen, click Add Transaction
  2. Enter transaction details
  3. Set a future date
  4. Save the transaction
💡 Cleared vs Pending

If marked as Cleared, the transaction will automatically post on that date. If marked as Pending, it will remain pending until you manually clear it.

📊 Balance Impact

Future transactions do NOT affect net flow, income, or expenses until they are posted. View them in Schedule → Upcoming or by applying a filter in the Transactions screen.

Deleting Recurring Occurrences

When you delete a recurring transaction from the Transactions screen:

  • Only that single occurrence is removed
  • The recurring schedule itself remains active
  • The next scheduled transaction will still be generated

To stop all future occurrences, disable the schedule from the Schedule → Recurring section.

Converting Future Transactions

Want a future transaction to post immediately? Edit the transaction and change the date to today. Once saved, it appears in the regular transaction list and updates your balances.

🔗 Linked Entities

Connect transactions to bills, loans, goals, and credit card bills for automatic tracking and balance updates.

đŸŽŦ Watch the Video Tutorial

See how linking transactions keeps your bills, loans, and goals accurate.

â–ļī¸ Watch: Linked Entities

What Are Linked Entities?

Linked entities connect your transactions to:

  • Bills — Track bill payments and partial payments
  • Loans — Reduce loan balances automatically
  • Goals — Track contributions toward savings goals
  • Credit Card Bills — Record credit card payments correctly
✅ Benefits of Linking

When you link transactions: Bills update automatically, loan balances reduce correctly, and goal progress stays accurate — no manual updates needed.

Linking a Regular Bill

1

Go to Transactions

Open the Transactions screen and click Add

2

Select Expense

Choose Expense as the transaction type

3

Enable Link This Transaction

Toggle on the linking option

4

Select Bill

Choose the regular bill to link to

5

Enter Amount & Save

Enter full or partial payment, choose account, and save

Result: The expense is created, the bill balance updates, and status changes to Partial or Paid based on the payment amount.

Linking Credit Card Bills

⚠ī¸ Credit Cards Are Different

Credit card bill payments must be linked using Transfer, not Expense. Credit card payments are never treated as expenses — they're moving money from one account to pay off another.

1

Add Transaction → Transfer

Select Transfer as the transaction type

2

Enable Link This Transaction

Toggle on linking

3

Select Credit Card Bill

Choose the credit card bill from the list

4

Save

Complete the transfer to record the payment

Linking Loan Payments

Single Transaction:

  1. Add a transfer (from payment account to loan)
  2. Enable "Link This Transaction"
  3. Select the loan
  4. Payment reduces loan balance automatically

Bulk Linking (for imported transactions):

  1. Select multiple expense transactions in the Transactions screen
  2. Click Link to Entity
  3. Select the loan
  4. Confirm
✅ Bulk Link Result

Transactions are converted into loan payments, and the loan history updates automatically with all linked payments.

Bill Amount Adjustments

If a linked transaction amount differs from the bill amount, FinyxFin will prompt you to update the bill. User confirmation is required before any bill amount changes.

Where Linking Is Available

Screen Linking Available
Transactions ✅ Yes — Full linking support
Account Detail ❌ No — View and delete only
ℹī¸ Current Limitation

Linking transactions to loans or goals is only available from the main Transactions screen, not from individual account views. This behavior may evolve in future updates.

❓ Frequently Asked Questions

Q: What's the difference between pending and cleared transactions?
Cleared transactions are finalized and affect your balances immediately. Pending transactions are placeholders that don't impact balances until cleared. Recurring transactions are always cleared.
Q: Can I change a recurring transaction's frequency after creating it?
Yes, but not from the Transactions screen. Go to Schedule → Recurring to edit the frequency, end date, or disable the recurring schedule entirely.
Q: Why can't I link transactions from the account detail view?
Linking is currently only available from the main Transactions screen to ensure proper validation and entity selection. You can select, view, and delete transactions from account views, but linking requires the main screen.
Q: Do transfers count as expenses?
No. Transfers move money between your own accounts and don't affect your total expenses or income — they're tracked separately in the net flow summary.
Q: How do I stop a recurring transaction?
Go to Schedule → Recurring, find the transaction, and disable or delete the schedule. Deleting individual occurrences from Transactions doesn't stop future ones.
Q: Why should credit card payments be transfers, not expenses?
When you pay a credit card bill, you're moving money from your bank account to pay off debt — not spending money. The actual expenses were already recorded when you made purchases with the card.
Q: Can I link one transaction to multiple entities?
No, each transaction can only be linked to one entity (bill, loan, or goal). If you need to split a payment, create separate transactions.
Q: What happens if I delete a linked transaction?
The linked entity (bill, loan, or goal) will be updated to reflect the removed payment. Bill status may revert, loan balance increases, or goal progress decreases accordingly.
Q: How do future transactions affect my reports?
Future transactions don't appear in reports or affect balances until their scheduled date arrives (if cleared) or until you manually clear them (if pending).

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